Objective :

A Procurement Assistant provides administrative support for the procurement department of a company. As a procurement assistant, include monitoring current inventory, ordering supplies, and scheduling deliveries to ensure that your company has a sufficient amount of necessary materials or equipment.

Scope :

 To ensuring that approved purchases are cost-efficient and of high quality.

Responsibilities :

• Participate in the sourcing of local suppliers for; office supplies; general services purchases (for all general services works)
• Factory spare parts
• Factory raw and packing local material
• Marketing (purchases relating to communication, commercial events, outfits…)
• Request prices from local suppliers
• Select the supplier with the line manager approval
• Assist and participate in placing orders for raw materials
• Evaluate offers from vendors and negotiate better prices
• Get into contact with suppliers
• Make the monthly reporting of orders placed during the month
• Monitor stock levels of the packing and raw material in coordination with WH and identify purchasing needs
• Research potential vendors
• Track orders and ensure timely delivery
• Update internal databases with order details (dates, vendors, quantities, discounts)
• Conduct market research to identify pricing trends
• Follow the delivery and the payment of orders
• Maintain updated records of invoices and contracts
• Follow up with suppliers, as needed, to confirm or change orders
• Liaise with warehouse staff to ensure all products arrive in good condition
• Prepare cost analyses
• Write the PO.

• Study in management, accounting and finance
• Perfect knowledge of Office tools : Word, Excel, PowerPoint, etc.
• Minimum 5 years of significant experience
• Fluent in English.