Key Responsibilities :

Administrative Management :

• Handling incoming and outgoing calls and mail
• Organizing the Director’s travels and trips
• Managing the Director’s agenda (scheduling appointments, meetings, and events)

Management support :

• Preparing documents and presentations for meetings
• Drafting and formatting documents (reports, memos, etc.)
• Archiving and filing administrative documents

Internal and external communication :

• Coordinating and communicating relevant information within the team
• Representing the Management during certain meetings or events

Project management:

• Monitoring specific projects, coordinating with different departments
• Organizing and following up on project meetings

Accounting assistance :

• Monitoring invoices and payments
• Preparing basic accounting elements

Compliance and Legislation :

• Ensure all company actions and initiatives comply with legal and ethical standards

Communication and representation :

• Represent the Director/Manager/Company at industry events and conferences or meetings
• Effectively communicate the company’s values and successes internally and externally.

• Education : Minimum of a 2-year degree in the field of assistance or equivalent
• Experience : At least 2 years of experience in a similar position
• Technical skills : Proficiency in office tools (Word, Excel, PowerPoint, Canva)
• Language skills: [French/English] fluency required - Italian is a plus but not recommended
• Personal qualities : Organization, precision, discretion, reactivity, and interpersonal skills
• Writing skills : Ability to write clear and structured documents.